Professional email signature design for your brand
One email signature for every person in your team, designed by us to your brand and built to look right in Outlook, Gmail and Apple Mail - on desktop, on phones, and in dark mode. Pay once per person - no subscription.
- Designed by qualified graphic designers, with a free consultation
- Your logo, headshots, colours, social icons and buttons - consistent across the whole team
- Built to survive dark mode, Outlook and small phone screens
- Included with every Digital Business Card
Experienced consultants are happy to discuss your project and offer options to get the most out of your project.
Call us to discuss your requirements Call Now! 1300 669 211
Alternatively, email us at:
Please remember to include:
- Qty required
- Finishing requirements
- Sample artwork (if available)
- If you have a delivery deadline.
Build your email signature, right now
Pick a layout, then change the colours, fonts, photo and logo - the email updates as you go. Switch the preview to dark mode or a phone to see how it holds up. Nothing is uploaded or saved.
We design it. We set it up. Your whole team sends it.
A free consultation
By phone or screen share, we look at your brand, your current signatures and what each email should do for you.
We design it to your brand
Qualified graphic designers build your signature from your logo, colours and fonts - then fine-tune it with you until you are 100% happy.
Everyone gets theirs
Every person gets their own signature with their name, title, photo and numbers, ready to paste into Outlook, Gmail or Apple Mail.
Looks right in every mail app - even in dark mode
Most signatures are made for one screen and break on the next. Ours are built with email-safe code and tested the way your clients will actually see them.
Light mode
Your exact brand colours, sharp logo and photo on high-resolution screens.
Dark mode
Text colours chosen to read on both, and logos prepared so they never disappear on a dark screen.
Every email becomes a marketing opportunity
Designed in Brisbane by Print Promotion, used by businesses across Australia.
Your brand, exactly
Your logo, colours and email-safe fonts, laid out by a designer - not squeezed into a generic template.
Headshots that build trust
Ten layouts, six built around a photo - round or rounded square, with a border in your brand colour.
One look, every person
The whole team sends the same polished signature, each with their own name, title, photo and direct numbers.
Buttons that get clicks
Book a meeting, leave a Google review, pay an invoice or view our work - one tap from every email you send.
Social icons that match
LinkedIn, Facebook, Instagram, YouTube and more, drawn in your colours instead of mismatched brand logos.
Banners and promotions
A featured banner for an offer, an event or an award - swap it when the campaign changes.
Animated logos
Bring your logo to life with a subtle looping animation - small files that load fast and get noticed.
Linked to your digital card
With a Digital Business Card, the signature links to it - one tap and your details are in their phone.
Disclaimers and compliance
Your confidentiality notice, ABN and licence numbers, set in small print that stays readable.
From clean and simple to a true brand statement
Every signature is crafted by qualified graphic designers. Tap an example to see it full size.
Clean and professional
Name, title, contact details and your logo - a polished, straightforward signature that covers every essential.
More ways to connect
Extra contact options, social icons and a stronger layout - more dynamic and more engaging.
A premium brand statement
Multiple logos, custom artwork, link buttons and banners - for brands that want every email to stand out.
Real signatures, designed for real Australian businesses
Tap one to see it full size.
Bring your logo to life
We take elements from your logo and turn them into a subtle animated GIF - small files that load quickly and make every email memorable. Animation has been part of what we do since 2000, through our parent company Arcane Media.
Wertheimer Law
Wertheimer Law - in the signature
Allied Commercial
Allied Commercial - in the signature
The animation plays for 10-20 seconds, then rests on its last frame - so it never shows a "play" icon or distracts from your message.
Pay once per person. The bigger the team, the less each.
A one-off price per signature - no subscription and no monthly fee.
| Number of signatures | Price per signature |
|---|---|
| 1 | $49 |
| 2 – 10 | $39 |
| 11 – 25 | $29 |
| 26 – 50 | $22 |
| 51 – 100 | $18 |
| 101+ | $15 |
Prices include GST. Pay once per person - no subscription, no monthly fee, pictures hosted for you. You never pay more for more signatures: if the next price break works out cheaper, you pay that instead.
Included with every Digital Business Card
Every Digital Business Card licence comes with that person’s email signature, in the same design. The signature links to the card, so one tap in any email puts your details straight into their phone.
Frequently asked questions
Which email programs does it work with?
Outlook (Windows, Mac and web), Gmail, Apple Mail on Mac, iPhone and iPad, and the mail apps on Android. We build every signature with email-safe code, because each program shows HTML a little differently.
What updates automatically?
Every person gets a personal signature link. It always shows their current details — name, title, phone numbers, photo, logo, links and the latest design. Change something in your client login and the link is up to date straight away.
The signature inside your email program is a copy. Once it is pasted into Outlook, Gmail or Apple Mail, that program keeps it exactly as it was. So after any change — a new phone number or job title, a new photo or logo, a new design or banner — open your personal link, press Copy signature and paste it over the old one. It takes about a minute.
Emails you have already sent stay as they were sent. Your company admin can see everyone’s personal link in the client login, ready to send round after a change — or call us and we’ll help.
Will it look right in dark mode?
Yes. Dark mode changes colours differently in each mail app, so we choose text colours that read on light and dark backgrounds, and prepare your logo so it never disappears on a dark screen.
How do we install it?
Each person copies their signature and pastes it into their mail program’s signature settings - it takes about a minute, and we send simple steps for Outlook, Gmail and Apple Mail. Prefer us to do it? Book a quick screen share.
Are there any ongoing fees?
No. You pay once per signature. The pictures in your signature are hosted by us, so they keep loading in every email.
Can every person have their own photo?
Yes. The design is the same for the whole team, and each person gets their own name, title, photo and direct numbers. Six of our ten layouts are built around a headshot.
I already have a Digital Business Card - do I pay again?
No. Every Digital Business Card licence includes that person’s email signature.
Can we add banners, buttons or an animated logo?
Yes - a Book a meeting or Leave a review button, a promotional banner that you can change for each campaign, and an animated version of your logo.
Why use an Australian designer?
You work with real graphic designers who understand your brand and the Australian market - not an automated template. Based in Brisbane since 2009, we have designed for hundreds of Australian businesses, and we can match your signature to your printed stationery too.
Why custom graphic-designed email signatures are vital for business marketing
In today’s fast-paced digital landscape, first impressions are made in seconds - often through something as simple as an email. A professionally designed custom email signature is one of the most powerful, yet often overlooked, tools in your marketing. More than just contact details, a custom-designed signature reinforces brand identity, builds trust, and creates a polished, cohesive image across all communications.
A well-branded email signature acts like a digital business card - showcasing your company’s logo, colours, fonts and tone. Consistency across every email sent by your team projects professionalism and attention to detail. Whether you’re a sole trader, a startup or an established corporation, uniform, visually appealing email signatures help build brand recognition and leave a lasting impression.
Custom graphic design allows for tailored elements such as promotional banners, social media icons, legal disclaimers and appointment booking links - turning each email into a marketing opportunity. Signatures can promote seasonal offers, upcoming events or important announcements, passively promoting your brand with every send.
Why choose Print Promotion to design your email signatures
We go beyond graphic design - we’re marketing specialists who understand how every brand touchpoint matters. Our design team considers colour psychology, typography, layout balance and device responsiveness, so your signature reflects your brand and performs consistently on every platform.
Best of all, we offer a one-stop creative solution. Need business cards, corporate stationery or digital brochures to match your signature? Our full-service design studio keeps every brand element cohesive. With Australia-wide service and a focus on results-driven design, Print Promotion is your trusted partner for making your business look sharp - email by email.
Make every email your team sends look the part
Talk to a real designer about your brand - free, no obligation.
Call 1300 669 211 Contact us Read our reviewsWe design. We print. We deliver.