Receive Artwork

We check artwork to make sure it is print ready. We advise if changes are required


Convert Artwork

If you cannot supply print ready artwork, we do convert it (after payment).


Send Proof

We send a PDF proof via Email for you to check. The email contains all specifications.



On reply confirmation to the email, your order is placed for production.

General Printing

Your design may look great on screen, however there are important considerations to ensure a quality printed product. Checking your artwork is a good habit to get in to before sending through to a printer. This can take a lot of stress of deadlines.
Although we pride ourselves on our prepress process, we need charge for our time if we need to fix your artwork. Ensuring the following checks are met can save you money!

pdf sample
  1. Artboard Size: MUST be the same as stated in the product information or provided quote.
  2. Safe Area: all text and important art must be within the required space from the trim .
  3. Bleed: MUST be the same as stated in the product information or provided quote.
  4. Colours: MUST be the same as stated in the product information or provided quote. Art is EITHER PMS or CMYK
    RGB will require conversion (unless Laser Engraved promotional items).
    Full colour CMYK cards May use PMS 871U Gold or 877U Silver
  5. Fonts : All fonts must be converted to 'outlines', or 'curves'
    - The exception to this is for magazines / booklets.
  6. Resolution : if NON VECTOR artwork is supplied, it must to be at least 300dpi or it will print pixelated. Vector artwork is ALWAYS recommended
    - The exception to this is for magazines / booklets.
  7. Pages: If more than 1 side, or print finishing is required: Supply on a multipage .pdf in a single file
             page 1 = front print,
             page 2 = back print,
             The exception to this is if you require a flat sheet with a fold. See video:
  8. Fold & Score : DO NOT Overlay the folding in the artwork. Mark 3mm OUTSIDE the trim (using a appropriately named SPOT COLOUR), and export with 10mm bleed.
  9. File Format: MUST be in PDF - using PDF-X1A to flattern any transparency etc.
  10. Crop Marks: Software created cropmarks included with 3mm bleed. Remember If you have printer notes, allow 10mm bleed. - Ensure your PDF file only has ONE SET of cropmarks.
    how to export pdf for print

Pantone Printing

If the selected product requires Pantone Printing, the artwork needs to accommodate for it. See more about Pantone Management System (PMS) here

  1. SOLID UNCOATED: There are many differnt Pantone groups. We can only print SOLID UNCOATED range
  2. NO CMY : There should be NO Process colours (other than Black [K]) to make the artwork
    pantone printing setup
    The Following is INCORRECT for Pantone printing:
    incorrect setup for pantone printing

Print Finishing

If you project requires Spot UV, Raised UV, Foil Stamping, Embossing or Debossing or Die Cutting, the following is required

  1. Pages : Print Finishing must be supplied on a seperate page.
             page 1 = front print,
             page 2 = front finishing (IF RELEVANT),
             page 3 = back print ,
             page 4 = back finishing (IF RELEVANT)
    - If more than one finishing option is required on one side an additional page is needed.
    - If finishing option is NOT required, page is NOT needed.
    - It is helpfull to name the page out side trim marks for reference.
  2. Artwork Type : artwork must be vector & set as an appropriately named spot colour (e.g. "Spot UV", “Black foil”, “Embossing” etc.)
    apply spot colour swatch for foil stamp Embossing

Setting up Acrobat DC for Pre Press

The golden rule to check if your artwork is print ready is to use Acrobat PC. Acrobat DC is a professional program that comes apart of the Adobe suite.
If you do not have acrobat pro, chances are you cannot supply artwork print ready.
The following video will show you how to setup Acrobat PC for the most common tasks.
See video:

Check the PDF file in Acrobat DC

  1. Check for Correct Size : Check your TRIM area matches the product Specifiacations or what has been quoted. In Actobat DC, Ensure you Right Hand Panel has "Print Production".
    If not, in the search panel, type "Print Production" > Right Click > Add shortcut.
    Print Production in PDF
    - a: click 'set page boxes'
    - b: change Apply to 'Trimbox'
    - c: view the 'TrimBox size'.
    Show trim size in PDF

    See video:
  2. Check for Embedded Fonts : Check your .PDF does not contain fonts.
    File > Properties > Fonts Tab fonts in PDF
    IF you see Fonts listed (as above image) then the file contains fonts and have not been converted to outlines. This means the file is NOT PRINT READY - The exception to this is for magazines / booklets.
    See video:
  3. Check for Colours Used : Check your .PDF contain correct colour type.
    Print Production > Output Preview
    See video:

Print Promotion. We have been specialists in print finishing since 2009 and are happy to provide free consultation how to get the most out your project. NO two jobs are the same, as no business is the same. As such each job should be treated with due process.
We offer first rate consultation to offer the right stock and the right finishing for your next upcoming job. The process is usually pretty quick once timeframe and budget is ascertained.
Further to this, we created this page to provide additional information regarding prepress – to ensure your artwork will turn out as intended. In addition, a comprehensive run down on all things print finishing – examples of how you can expect the product to turn out.

Who are we?
Print Promotion is a division of Arcane Media based in Brisbane, Queensland. We are a premium design and printing consultancy that specialises in creating or enhancing your visual corporate image. Our skilled team of seasoned graphic designers have the experience and marketing insight to ensure your image will effectively relate to your target demographic. We have an Australia-wide client base, servicing: hospitality and tourism; professional services; construction and trade; media; mining; recruitment; automotive; defence and the health business sectors.
Contact us today to discuss your next design or print project.

Call 1300 669 211

PRINT pro motion
We design. We print. We deliver.